Page History
The Unused Content report template reports includes a collection of widgets that allow you to understand which files content on your site are is not currently being used. Save space by archiving older files, or highlight and promote files that more of your users should be aware of. The template currently includes two pages of widgets.
Page One:
Size by Content Type
This bar chart compares the total collective file size for each item type.
Irrelevant information in the portal can work against your intranet success in two ways. It can cost your organization in terms of wasted portal storage space, and it can overwhelm users trying to navigate through your portal. Some organizations fail to remove data from their portal that hasn't been used in months, or even years. This can create confusion across various department and employees. Encouraging content owners and managers to limit the amount of information they post can also be helpful. The Unused Content report provides insight into the content that is not being used in your portal, across your entire portal tree structure. Once you understand which content is not being used, you can take action. Unneeded content can be deleted or archived to save space and decrease sprawl. If the content is not being used, but should be, then it's possible that users aren't being directed towards it. Make sure important content is linked from relevant pages, and is easily searchable to make sure that the right people see it.
Portal Resources | Unused Content - Summary
Number of Unused Items
This is the total number of content items that have not been opened during were not viewed at all in the selected time date range.
Portal Size
The column chart compares total page size by level. You can drill up or down to move through each level in your tree structure.
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Money Lost on Storing Unused Content
Money Lost on Storing Unused Content equals to the total size (in MB) of unused content items multiplied by the storage cost per GB per month (configurable). Unused content items are items that were not viewed at all in the selected date range.
Money Lost on Creating Unused Media Assets
Money Lost on Creating Unused Media Assets equals to the number of unused media files multiplied by the media content production cost per minute (configurable) and by the average video length in minutes. Unused media files are files stored in SharePoint Assets libraries that were not viewed at all in the selected date range.
Time Wasted on Creating Unused Content
Time Wasted on Creating Unused Content equals to the number of unused content items multiplied by content creation time in minutes (configurable). Unused content items are items that were not viewed at all in the selected date range.
Content by Size and Pageviews
This scatter chart compares the cumulative size for each item content type at every level of your site. You can drill up or down to move through each level in your tree structure.
Portal Size (by Page)
This bar graph compares total page size by tree level. You can drill up or down to move through each level in your SharePoint portal tree structure.
Size by Content Type
This bar graph compares the total size of content items of each SharePoint content type.
Item Information
This widget provides a file information overview of any selected item or page.
Pageviews
This line chart displays the number of page views over the selected time range for all items, or any selected item or portal tree level.
Filters: Quarter, Month
Page Two:
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Portal Resources | Unused Content - Detailed
Size by Content Type
This bar chart compares the number of items of every item type at the selected level of your portal tree. You can drill up or down to move through each level in your tree structure.
Size and Number of Pageviews by Level
This column chart compares the number of page views for items at every level of your portal treegraph displays the total size of content items of each SharePoint content type.
Portal Size by Level
This bar graph displays the total size of content items by tree level. You can drill up or down to move through each level in your SharePoint portal tree structure.
Page Information Table
This table details all unused content items uploaded to in your site during the selected time range, and allows you to rank them by title, total number of page views, last page view date, owner, date created, deletion date and last modified date.
Filters: Quarter, Month
size and sort them by creation date, last pageview date and content creator.