The Unused Content report template includes a collection of widgets that allow you to understand which files on your site are not currently being used. The template currently includes two pages of widgets.
Irrelevant information in the portal can work against your intranet success in two ways. It can cost your organization in terms of wasted portal storage space, and it can overwhelm users trying to navigate through your portal. Some organizations fail to remove data from their portal that hasn't been used in months, or even years. This can create confusion across various department and employees. Encouraging content owners and managers to limit the amount of information they post can also be helpful. An unused content report provides insight into the content that is not being used in your portal, across your entire portal tree structure. Once you understand which content is not being used, you can take action. Unneeded content can be deleted or archived to save space and decrease sprawl. If the content is not being used, but should be, then it's possible that users aren't being directed towards it. Make sure important content is linked from relevant pages, and is easily searchable to make sure that the right people see it.
Portal Resources | Unused Content - Summary
Size by Content Type
This bar chart compares the total collective file size for each item type.
Number of Unused Items
This is the total number of items that have not been opened during the selected time range.
Portal Size
The column chart compares total page size by level. You can drill up or down to move through each level in your tree structure.
Content by Size and Pageviews
This scatter chart compares the cumulative size for each item type at every level of your site. You can drill up or down to move through each level in your tree structure.
Item Information
This widget provides a file information overview of any selected item or page.
Portal Resources | Unused Content - Detailed
Size and Number of Tree Items by Content Type
This bar chart compares the number of items of every item type at the selected level of your portal tree. You can drill up or down to move through each level in your tree structure.
Size and Number of Pageviews by Level
This column chart compares the number of page views for items at every level of your portal tree. You can drill up or down to move through each level in your tree structure.
Page Information Table
This table details all items uploaded to your site during the selected time range, and allows you to rank them by title, total number of page views, last page view date, owner, date created, deletion date and last modified date.